Levels of Sponsorship
Benefactor Level Sponsor $7,500 USD
- Includes up to six complimentary registrations (value up to $850 each).
- Company logo on the Splash Screen upon opening the Conference Mobile App.
- Double Booth Package in premium location.
- Benefactor-level designation at exhibit booth.
- Logo featured on monitor at registration area.
- Acknowledgement from podium during plenary session.
- Benefactor designation ribbon for sponsor representatives.
- Organization logo and link on NAACCR Annual Conference web page until Dec. 31, 2025.
- Organization listing and logo featured in the Conference program as a Benefactor-level sponsor.
- Sponsor “Thank You” link on the NAACCR conference page.
- Additional Booth staff registrations at $625/attendee (value up to $850).
- Access to electronic attendee list.
Contributor Level Sponsor* $3,500 USD
- Includes one registration (value up to $850).
- Banner Ad on the Conference Mobile Application (choose Tuesday, Wednesday, or Thursday).
- Standard Booth Package.
- Logo featured on monitor at registration area.
- Acknowledgement from podium during a plenary session.
- Organization logo and link on NAACCR Conference web page until December 31, 2025.
- Organization listing and logo in the Conference program as a Contributor-level sponsor.
- Sponsor “Thank You” link on the NAACCR conference page.
- Additional exhibit staff registrations at $625/attendee.
- Access to electronic attendee list.
Exhibitor $1,200 – $1,700 USD***
Standard Booth Package available for $1,200.
Double Booth Package available for $1,700.
- Organization’s listing and logo featured in the Conference program and Conference app.
- Exhibit staff registrations at $625/attendee (up to $850 value each).
- Access to electronic attendee list.
Conference Bag Sponsor $2,000 USD
Company logo printed on Conference bags distributed to attendees (approx. 400). Registration for this opportunity ends March 15, 2025.
Conference Bag Insert $1,000 USD
Approximately 400 flyers or items** placed in Conference Bags. Items or flyers will be supplied by the sponsoring organization.
*Three opportunities available. **Flyers or items must be approved by NAACCR. ***Conference Registration is not included in Exhibit Registration. All exhibit attendees must register for conference. Contact questions2us@naaccr.org for coupon code for discounted conference registration.
Rules and Regulations:
- Organization agrees to use and occupy the assigned space at the stipulated fee and for the purpose of exhibiting, subject to the conditions set forth herein, to NAACCR rules, and to regulations governing the rental of convention center space.
- Cancellations and Refunds: Organizations canceling before May 1, 2025, are eligible for a refund of fees minus a $100 cancellation fee. Those received on May 1, 2015, or later will not be eligible for a refund. If the Conference is canceled or postponed because of an Act of God, catastrophe, or other occurrence beyond the control of NAACCR, the Organization shall be refunded its payment to NAACCR.
- Products Displayed: Products or services displayed must be for use in or related to cancer research and data management. NAACCR reserves the right to refuse exhibit space and will act as the sole judge of applicability and fitness of displays.
- Space Assignment: Space will be assigned by NAACCR to create an orderly traffic flow and to separate competing organizations as well as possible. Physical restrictions or convention center/hotel policy in the exhibit area may dictate the space where organizations are assigned.
- Representation: Organization agrees to authorize a representative to be responsible for and to attend the NAACCR Annual Conference during exhibit hours.
- Management liability: NAACCR, its organizers, agents or employees, or the Connecticut Convention Center shall not be liable for any damage to property or loss of business to Organization or any person using its allocated space, or for loss by theft or other means.
- Infringement: Organization agrees not to display, offer for sale, or sell any goods or services that constitute an act of unfair competition or an infringement of a third party’s intellectual property rights, including but not limited to copyright, patent right, or trademark right.
- Indemnification: Organization, on behalf of its employees, agents, customers and guests, will protect, indemnify, and hold harmless NAACCR, its organizers, and agents and the Connecticut Convention Center against and from any penalty or damage imposed for any violation of any laws or ordinances occasioned, caused, or contributed to by any willful or negligent act of Organization, its employees, agents, or servants. Organization, on behalf of itself, its employees, agents, customers, servants, and guests, will at all times protect, indemnify and hold harmless NAACCR, its organizers, and agents and the Connecticut Convention Center against and from any and all loss, cost, claim, liability, damage, or expense arising from any accident or other occurrence in connection with the use or occupation by Organization of its assigned exhibit space, causing injury to any person or property occasioned, caused, or contributed to by any willful or negligent act of the sponsor, its employees, agents, or servants.
- Defaults: If Organization defaults in any of its obligations under this agreement, including any rule or regulation promulgated pursuant to this agreement, NAACCR may terminate this agreement without notice, retain all funds received on account of the rental as liquidated damages, and remove Organization, its employees, agents, servants, and all its merchandise and personal property from the space assigned.
- Binding of contract: This agreement shall not be binding until accepted by NAACCR. Organization shall not be entitled to exhibit unless sponsorship fees and registration fees have been paid in full.
- By registering as an Exhibitor and/or Sponsor, Organization agrees to the following terms/conditions:
- Organization agrees to provide financial sponsorship to underwrite the cost of the NAACCR 2025 Annual Conference. NAACCR agrees to acknowledge the Organization’s contribution as noted on the Levels of Sponsorship list described above. As part of this agreement, NAACCR will provide Organization with an exhibit space to display its products and services if specified as a benefit of the Level of Sponsorship purchased.
- Photographers will be taking pictures at the conference, which may be used for promotional, educational or other purposes. Registration or participation in the meeting and other activities constitutes an agreement to allow NAACCR to use and distribute attendees’ image or voice in photographs and recordings of the meeting and other activities— now and in the future.